Board Meeting Minutes – 27 June 2020

Call to Order — Immediately following Annual Meeting of Shareholders

Welcome: Darton, as prior VP, will preside until President elected

Present/Quorum: Darton, Todd, Paul, Clint, Matt, Morris and Gini.

Consent Items

Approve – Contents and order of this Agenda: Approved

Approve – Minutes of prior meeting: Approved

Information Items

Guest Speakers comments (if any): None

Board Member comments (if any): None

Officer Elections

• President: Darton
• Vice President: Paul
• Secretary: Gini
• Treasurer: Todd

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Manager/Operator Report

• Recommend to hire consultant to assist with Small Water System Plan
  • Dave has contract and scope of work, will send to us
  • Will take double effort originally thought. DWA can benefit from the extra effort
  • $22,000 — not to exceed
    • Todd to look at how to cover the cost. It is material — from Operations Fund? Capital Fund (re: to Sandy Shores Filtration), Notification to Shareholders?
    • Paul recommends that we get started, get Dahl retained, important to get support for the main upgrade loan app
    • Dave to send contract to Duncan for review
    • Board to consider for approval at July meeting.
• Intent to apply for DoH loan for Main Upgrade (lower Sandy Shores/asbestos targeted)

President’s Report — Not Applicable

Committee Reports – No Committee Reports

Finance Committee

Water Production Committee

CIP and Planning Committee

Old Business / Carryover Items

Share Buy-Back Policy. Repurchase at original price paid or current share price? (prepare to vote in July?)

Todd expressed benefit of simplicity to pay current price. Plus, we will receive current price from new shareholder, so no out-of-pocket “cost” to DWA. General agreement to pay current share price. To be voted at July meeting

New Business / Discussion Items

No items

Other Business

What did we decide?

• DAVE: Dahl contract to Duncan. Info to Board re: contract
• DARTON:
• PAUL:
• GINI:
• TODD: research funds/rules about adding Dahl contract to budget
• MATT:
• CLINT:
• MORRIS:

Next Board meeting: Saturday, July 25th, 2020