Board Meeting Minutes – February 26, 2022
Meetings

Board Meeting Minutes – February 26, 2022

Meetings

Call To Order: 10:00 Am

Welcome: Darton, President

Present/Quorum (yes): Darton, Paul, Clint, Todd, Morris, Dave (Manager).

Consent Items

Approved? – Contents and order of this Agenda: Approved

Approved? – Minutes of Janaury meeting: Approved.

Information Items

Guest Speakers comments (if any): None

Board Member : None

President’s Report (Darton):

  • Darton made a motion to add Sam Wildfong to the board to complete the departing board members term.  Motion was approved. 
  • Countdown to the annual meeting. 
  • We have a final bill to pay to Helsell Fettermen for the King County Franchise fee matter.  Agree to take the balance due out of the deposit.
  • Paul will setup a meeting with Duncan to go over the final bill
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Manager/Operator Report (Dave):

  • Skylar and Dave are taking over the maintenance of the springs and surrounding yards, cleaning well points.  Have had a lot of alders come down recently.
  • Ben Dahle has been in contact to complete the Small Water System Plan.  There are a number of items from the 2002 SWSP that needed to be completed that never were. The plan had not been taken to DOH and approved.  Ben Dahle will continue his work on the plan and DWA will have a chance to review the SWSP before submitting to the DOH.

Committee Reports:

Finance Committee (Todd):

  • Please refer to the Financial Summary for January 2022 on the website. 
  • Budgeting process has been started.  Dave and Todd pulled together the numbers:
    • After reviewing income and expenses, there appears to be a shortfall in FY 2022, so adjustments are needed.  Adding $0.005  (from $0.02 to $0.025) to the billed water rate could make up the $15k shortfall. 
    • Energy is running higher in the budget due to the filtration plant. 

Water Production Committee (Paul):

  • Paul suggests adding Breakout water production committee meetings
  • We have had in-house engineers provide services in the past
  • After we have the SWSP in place, this will provide an additional benefit

CIP And Planning Committee

  • Dave and Darton to go over proposals and come up with 5 year update CIP recommendations
  • Summerhurst and 94th is moving forward with feasibility, so we know what’s ahead of us.  Darton and Dave to go over in more detail.
  • Meeting with King County re: right-of-way and roads is still an open matter
  • Jim Gross has been recommended as a resource as an engineer.  Dave has a meeting with him in the upcoming week.  Having a backup/alternative for smaller projects could save money.

Old Business / Carryover Items

None

New Business / Discussion Items

  • Franchise fee agreement  – We have taken our attorney’s recommendations, we will not appeal and the next step is negotiations
  • Create the credit for fire suppression to offset potential payment
  • Board member vacancy – Sam to replace Matt for the remainder of his term

Public Comments

Darton clarified that the board questionnaire was not a “vote”. Full and complete review and impacts will always be considered for the Hake Springs property. 

Phil: Asks if anyone on the board has spoken to Todd Larson. Dave called him 3 weeks ago.  He informed Dave that he can develop a road on his Hake road property, but logging trucks will be difficult to navigate. 

Bruce: Community anxiety is high.  Perception is that this is closed loop process. Board should consider a education outreach committee. 

Penny: Was this a “vote”?  Darton confirms it was not.  This was akin to a pulse survey. 

Richard: Expressed concerns entering business relationship with the petitioner.

Todd feels we should settle and not let this drag on. 

Christine: When do we close the voting? Deadline? 

Penny: Seconded what Richard and Todd said.

Darton: The majority of the community is not interest in continuing to pursue.

Sam: For next time, a community forum and a closing date would prevent some anxiety.

Bruce: Seconds what Sam says and encourages an outreach committee.

Anne: Diverting time from running the DWA for the property issue is unnecessary. It would be disingenuous to have Todd pay for research and analysis if the intention is not to go forward. Is it time to just give him a “no”?

Todd presented a motion to consider the case closed, without additional details about a tangible proposal.

Sam: Time to close the comments.

New Business / Discussion Items

None

Other Business

None

What Did We Decide?

  • Darton made a motion to close and remove the comments from the website.  Motion was seconded and passed.
  • Paul made a motion that the Board provide the following comment back to Todd Larson: After board consideration and community outreach and response, we are no longer considering the easement.  We are not moving forward.  Paul to run verbiage with Darton and Duncan.  The motion was passed. 

Meeting End: 11:59 AM

Next Board Meeting: March 26, 2022 10:00 AM