Draft Board Meeting Minutes – May 25, 2024

to Order:

Welcome: April, President

Present/Quorum: Dave (Manager), Paul, April, Todd, Clint, Susan, Sam, Darton

Approve – Contents and order of this Agenda: Approved.

Approve – Minutes of March meeting: Approved

Guest Speakers comments (if any): None

Board Member comments (if any): None

Annual Meeting June 22 – Ballot results
Coffee and treats are ready to go for the meeting
Paul will bring a drop cloth and staple gun
There was a comment about the Good Neighbor Fund on last months minutes
It appears the PRV project will require another year before we can start per the DOH
Cultural and Historical review for this project- unclear how/when this is supposed to be done
King County Franchise Fee – We received notice and the fee is large

The next dry season is when we’ll be able to get to the PRV project which allows us to focus on the springs project
We’ve had a good turnout on the ballots, about 58 already turned in
The springs – We submitted an application to the DOH for the springs project, cost $700
No word from King County Parks re: the 5 wells, Dave will reach out Tuesday
El Dorado – Billing software – Angie and Todd work on mapping CUSI tables to El Dorado tables for the transition/migration
El Dorado should be providing 1:1 training for Angie, the bills will look a little different
Should go live in July
King County Franchise fee – DWA received a new format for the use of the right-of-way, the bill was higher than expected. The fee is based on sq footage of the right-of-way and the value of the houses on either side.
Fire flow efforts should be a credit against this fee. We might be able to drive the fee to $0.
Duncan will continue to look into this for DWA
Good Neighbor fund – 34 members contribute, DWA contributes another $1,000
Todd made a motion to increase the GNF from $20 to $40 per beneficiary, Paul Seconded, the motion approved
Effective July 1, the credit for the good neighbor fund will be $40

Operations revenue ahead of budgeted amount; ~$20K excess.
Motion made by Todd to transfer $10K from Operations into Capital Improvements and transfer $10K from Operations into Contingency Fund to be used to pay down COVID emergency loan. Motion seconded by Paul. Motion passed (4 yeas).

We need to be clear with the members about the disposition of the 268th property

Todd would like to organize an advisory committee of interested community members to discuss the preservation and “reanimation” of the DWA building. Will begin raising awareness at annual Block Party.
Re: comment on 4/27/24 minutes that an option should exist to address bills to renters after they move out instead of Members/property owners. Dave confirms DWA already sends two monthly bills for long-term rental properties: one addressed to the tenant at the property, and one addressed to both owner and tenant at the owner’s alternate mailing address. Any outstanding balance owed to DWA after the tenant moves is the responsibility of the owner; owners may settle discrepancies with their tenants as they wish. April will reply to the comment on the website and email the commenter separately.

April: respond to comment on 4/27 minutes, support Dave to provide updates on activities through Friday Letter, coordinate slides/PPT presentation and other preparation for Annual Meeting, update GNF form for FY25.
Clint: N/A
Darton: N/A
Dave: check in with King Co. re: progress on easement/lease for use of wells on their property and with Duncan for potential credit for fire flow benefit to offset franchise fee.
Paul: N/A
Susan: work with Dave, Paul and BHC to determine what needs to happen for cultural review and other requirements of DoH loan.
Sam: N/A
Todd: prepare financial info slides for Annual Meeting